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Administrative Assistant (Construction)


Oklahoma City, OK
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Job Details

Administrative Assistant (Construction)
Administrative Assistant (Construction)
Location:  Oklahoma City, OK, US, 73120

Req ID: 93341


BASIC PURPOSE: The main objective of this position is to provide administrative and project assistance to the Construction Project Managers, purchasing team and operations.



  • Responsible for obtaining Construction Project Manager Approval’s on monthly progress billings, change orders and project specific invoices and resolve any discrepancies.
  • Responsible for processing all invoices related to projects that assigned Construction Project Manager are managing
  • Notify Project Assistant Supervisor of the need for reimbursement from others for damaged or loss of equipment to include project extra’s.
  • Works with architects, general contractors, and suppliers to address issues on service warranties, architectural plans and equipment specs under the direction of management team members.
  • Monitors entire project from plan distribution, contract award, job completion, through the first year post opening.
  • Receives certificate of insurance
  • Communicates to Purchasing manager and team about performance of delivery, and quality commitments provided by suppliers
  • Distribute approved drawings from architect to site supervisor for refrigerator specs.
  • Utilize multiple software solutions to aid in project management in coordination with assigned FCMs.
  • Coordinate equipment release, delivery, receipt confirmation and associated documentation as needed.
  • Maintain updated information in construction project management software solution
  • Other duties assigned as needed.



  • Education:
    • HS Diploma or equivalent required
  • Experience:
    • 5+ years as Project Assistant with increasing responsibilities in a team environment  required
    • Project coordination experience preferred
    • Construction industry experience required
    • SAP Financial software experience preferred



  • Skills:
    • Hard skills: MS Office required; basic accounting, ability to interpret architectural plans, knowledge of construction processes or procedures, construction project management software solutions.
    • Soft Skills: Strong time management and organizational skills to meet critical deadlines, strong work ethic, good written and verbal communication, flexibility to adapt to new situations or challenges, Manages stress appropriately and proactively. Continuously  works for solutions to minimize stress.
  • Typical Physical Demands:
  • Requires prolonged sitting, some bending and stooping.
  • Occasional lifting up to 40 pounds.
  • Manual dexterity sufficient to operate a computer keyboard and calculator.
  • Requires normal range of hearing and vision.



Job Function(s): Administrative; Construction
Clean Places, Friendly Faces. It's been the guiding principle at Love's for more than 50 years, and it's leading us into the future. We're passionate about serving drivers with clean, modern facilities stocked with plenty of fuel, food and supplies. Love's has two primary kinds of stores. Our 'Country Stores' are fueling stations with a convenience store attached. The larger 'Travel Stops' are located on interstate highways and offer additional amenities such as food from popular restaurant chains, trucking supplies, showers and more. 

The Love's Experience

Love’s was founded in 1964 on the values of integrity, customer focus, strong work ethic, innovation and perseverance. We are looking for these in every person we hire. No matter what job you do for Love’s, your commitment these values will not only continue our legacy of growth, it will also ensure your successful career.

Nearest Major Market: Oklahoma City
Nearest Secondary Market: Oklahoma

Job Segment: Construction, Secretary, ERP, Administrative Assistant, SAP, Engineering, Administrative, Technology

Taking care of our customers and taking care of our people every day!

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