The Oklahoman

Oklahoma Jobs & Oklahoma City Career Search

26 days old

Administrative Assistant

Oklahoma City, Oklahoma 73104
  • Job Code
  • Job Type
  • Job Status
    Full Time

Department: Cardiovascular Biology

Job Summary/Basic Function:

Provide assistance and organization to multiple Principle Investigators (PIs). Manage grant submissions for NIH and other funding agencies. This includes budget preparation and assembly, copy editing, and review of application for compliance. Correspond with outside institutions and collaborators to gather information for joint applications and subsequent progress reports. Update and organize CVs and Biosketches for PIs. Assist in organizing bibliographies and published paper collections, monitoring for Public Access compliance. Assist in drafting and/or editing letters, regulatory documents such as IRB or IACUC applications. Maintain strict confidentiality of salary and other sensitive information. Organize and maintain records of grant effort distribution and monthly accounting reports. Monitor and notify PIs of various deadlines for grant reporting and renewal, membership renewal, abstract, and meeting deadlines. Manage PI calendars. Manage travel arrangements and reimbursements. Assist with purchasing office equipment and supplies. Prepare materials for shipment, as needed. Process reimbursements to PIs and lab staff for meetings and other professional expenses. Assist with planning and arranging all aspects of visits for guest speakers, meetings and seminars as required for Department and PIs. Meet with Department Chair weekly, and with PIs as needed to review and coordinate workloads, deadlines, etc., and provide feedback regarding completion of major tasks, office operations and any issues.


Minimum Qualifications:

High school diploma, GED, or equivalent and 3 years of clerical experience or combination of experience and education.

Candidate must show strong initiative, be responsible, display high attention to detail, and be adaptable. Must be organized, deadline driven, efficient and able to produce high quality work while handling multiple tasks simultaneously. Must have excellent oral and written communication skills as well as excellent computer skills. Familiarity with Windows, Microsoft Office, Word, PowerPoint and Excel are a must. Ability to work independently as well as collaboratively with a diverse group of people, personalities and cultures required.

Preferred Qualifications:

College degree and/or previous experience as an administrative support in a biomedical research setting preferred but not required.

Work Hours:

Typically Monday through Friday, 8:30am-5:00pm however hours may vary depending on work load and need for office coverage.

Physical Demands:

Regularly required to sit, use manual dexterity, talk and hear. Occasionally required to stand, walk, reach with hands and arms, and lift or move up to 10 pounds. Vision requirements include close vision and ability to adjust focus. Noise level is usually quiet.

We offer attractive salaries & comprehensive benefits package.

Apply online at



Founded in 1946, the Oklahoma Medical Research Foundation is one of the nation’s oldest and most respected nonprofit biomedical research institutes. Located in Oklahoma City, OMRF fosters a worldwide reputation for excellence by following an innovative cross-disciplinary approach to medical research.


OMRF scientists are dedicated to understanding and developing more effective treatments for human disease, focusing on such critical research areas as heart disease, cancer, lupus and Alzheimer’s disease. With more than 700 U.S. and international patents, OMRF ranks among the nation’s leaders in patents per scientist.

Visit for more information!

Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Share this job:

Administrative Assistant

Oklahoma City, Oklahoma 73104

Share this job

Administrative Assistant

Oklahoma City, Oklahoma

Separate email addresses with commas

Enter valid email address for sender.

Join us to start saving your Favorite Jobs!

Sign In Create Account
th -
Overall Rating: /199
Median Salary:

Work Environment
Powered ByCareerCast