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Assistant Apprenticeship and Work-Based Learning Coordinator

OSU - Oklahoma City


Location:
Oklahoma City, Oklahoma 73107
Date:
08/26/2017
2017-08-262038-01-18
Job Type:
Employee
Job Status:
Full Time
Categories:
  • Employment General
  • Professional
  • Professional (Degree Req)
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Job Details

OSU – Oklahoma City, located in the heart of Oklahoma City, is looking for a Assistant Apprenticeship and Work-Based Learning Coordinator.

 

 

Position Summary

The Assistant Program and System Coordinator is responsible for workforce development initiatives (both programmatic and federal, state, and private grant-based) involving workforce development for the State of Oklahoma.

 

The Workforce Innovation and Opportunity Act’s (WIOA) emphasis on Apprenticeship and work-based learning (on the job training, internships, job shadowing, etc.) creates a renewed focus on ways to help workers advance and help industry build and sustain a talent pipeline. We’re looking for a professional who wants to make a difference – and believes that we can close the skills gap and help all workers thrive in the 21st century economy.

 

The individual will work with a variety of state agency leadership, prominent business leaders, and local stakeholders to coordinate workforce development system efforts, including working with businesses and state agency staff to develop Registered Apprenticeship and other work-based learning programs. The individual will assist with the development of business and education partnerships, and offer technical assistance in alignment with federal and state programs. Also, the individual will assist with the development of project timelines and monitoring of deadlines. The Assistant Program and System Coordinator supports and provides internal business continuity as appropriate.

 

This position requires extensive verbal and written communication skills, a mastery of multi-tasking and prioritizing, the ability to plan and facilitate various meetings, a willingness to travel, an interest in relationship building, and a passion for helping create better opportunities for job seekers and improved economic success for Oklahoma.

 

This is a two-year term, grant-funded position.

 Essential Job Functions:

1. Support the assistant director in meeting performance indicators and outcomes.

2. Assist with the facilitate of partners and engage business leaders.

3. Maintain quality records.

4. Create and timely submit quality reports and required plans and policies.

5. Research, data entry, and develops presentations.

6. Translates information into in easily understood visual and written formats.

7. Promotes and assists in the development of events and programs for Work-based learning and other Workforce activities.

8. Supports and provides back up, as needed, to other Policy and Program Officers and Coordinators, on formula-funded and discretionary grant management.

9. Complete all mandatory training plus two professional development per year.

10. Performs other duties as assigned.

 

The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Requirements

About the Office:

The Oklahoma Office of Workforce Development (OOWD) houses the statewide workforce development initiative, Oklahoma Works, and is the administrative entity for the federal Workforce Innovation and Opportunity Act (WIOA) for the State of Oklahoma, and administrator of Title I funds to support programs for Adults, Dislocated Workers, and Youth.

 

OOWD/Oklahoma Works is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities.

 

REQUIREMENTS:

 

Work Experience 

Experience working with federal, state, or private grants preferred. Experience coordinating programs, statewide initiatives, gaining stakeholder input and interest. Experience in workforce development and in implementing or participating in an Apprenticeship program is a plus.

 

Knowledge, Skills, and Abilities

 

Knowledge of:

  • Communication (including Active Listening and being Audience-Centered, orally in interpersonal and public settings and in writing)
  • Demonstrated Leadership and teambuilding experience
  • Interpersonal skills and Relationship Building
  • Facilitation and Negotiation (based on an understanding of each partner’s interests and priorities)
  • Development and implementation of internal and external policy and process
  • Visionary capabilities to overcome  barriers to success
  • Apprenticeship system, legislation and regulations respecting the apprenticeship programs and a working knowledge of postsecondary education
  • Apprenticeship model of training , accreditation policy/programs, and a working knowledge of state industry trends
  • Business operations and fast-paced, results-oriented culture

 

Skill in:

  • Project management and coordination.
  • Presenting ideas effectively verbally and in writing through a variety of means
  • Eliciting information and effectively listening.
  • Networking
  • Problem Solving
  • Project Management
  • Multi-tasking
  • Counseling, training, and interviewing
  • Record keeping and administration
  • General computer applications

 

Ability to:

  • Gather, interpret, analyze, and evaluate data.
  • Operate with a high degree of ethical and professional obligation.
  • Identify ramifications of decisions, anticipate problems, and take proactive action.
  • Establish and maintain effective working relationships with people of diverse backgrounds, both internal and external to the organization.
  • Work well in a team environment.
  • Meet urgent deadlines with short-turnaround times in a highly political environment.
  • Maintain relationships with a diverse range of individuals.
  • Negotiate and develop Memorandums of Understanding
  • Cultivate partnerships at the local, regional, and state levels.
  • Follow-through.
  • Be positive.
  • Collaborate.
  • Be willing to learn.
  • Be willing to be open, equitable, and transparent.
  • Evidences a history of demonstrating ethical and professional behavior

 

Certifications &/or Licenses

Preferred: Facilitator Certification, Project Management Certification

 

Education

Registered Apprenticeship Certification, Associate Degree or equivalent combination of education and experience.

 

Preferred Qualifications.

Bachelor’s or Master’s Degree in communication, public policy, or a related field preferred.

 

Experience in Social Media Platforms and graphic design software 

 
 

Working Conditions:

Normal office working environment; in-state travel required often, out-of-state travel for training and professional development also required on occasion.

 Physical Requirements:

Normal office working environment.

 

The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodations.

Applications accepted online at http://jobs.okstate.edu. For further assistance or information, call 945-3206.

 

Oklahoma State University is an Affirmative Action/Equal Opportunity/E-verify employer committed to diversity. All qualified applicants will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, national origin, disability or protected veteran status. Oklahoma State University campuses are tobacco and vapor-free.

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.


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