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Assistant Policy and Program Officer

OSU - Oklahoma City


Location:
Oklahoma City, Oklahoma 73107
Date:
08/10/2017
2017-08-102038-01-18
Job Type:
Employee
Job Status:
Full Time
Categories:
  • Employment General
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Job Details

OSU – Oklahoma City, located in the heart of Oklahoma City, is looking for a Assistant Policy and Program Officer

 

 

Job Summary:

 

 

The Assistant Policy and Program Officer is responsible for offering interpretation and application of the Workforce Innovation and Opportunity Act (WIOA).

 

 

 

In the short term, the person acts as a technical project manager, responsible for day-to-day project implementation and management of a $1.1 million federal grant (Re-employment and System Integration Grant) awarded to streamline intake data collection of participants in the state’s workforce development system to connect them to available services. The individual will work with a variety of state agencies and local stakeholders, and vendor(s) to design and implement the state’s common intake portal. 

 

 

 

In the long term, the person in this position will also assist in data identification, coordination, management, validation, and governance for WIOA federal programs. The person hired is responsible for quality research, policy development and processes, writing local program policy, and ensuring policy implementation through appropriate monitoring, of federal grants and state projects, as assigned. The Assistant Policy and Program Officer supports and provides back up to other Policy and Program Officers, and leadership positions. In conjunction and cooperation of programmatic staff, this position interprets, develops, issues and implements program policies to ensure statewide service delivery meets the standards outlined by the WIOA Act and Regulations. 

    

 

 

Salary:  $40,000-$50,000

 

 

 

 

Essential Job Functions:

  1. Grant implementation of highly technical projects to achieve desired outcomes.
  2. Monitor and evaluate the adequacy and effectiveness of policies and procedures in workforce centers.
  3. Support for federal performance reporting for WIOA Adult, Dislocated Worker, and Youth programs.
  4. Support for federal performance reporting for the Eligible Training Provider List
  5. Support administration of Oklahoma’s virtual case management system.
  6. Provides training and technical assistance to Workforce Development Board Staff, Local Service Providers, and Case Management Staff regarding programmatic eligibility and interpretation of state guidance and federal guidance, in the form of written or verbal guidance and presentations.
  7. Conducts quality control by regular review of program participant and training provider files.
  8. Disseminate information.
  9. Maintain quality records.
  10. Create and timely submit quality state and federal reports and required plans and policies.
  11. Completes all mandatory training and participates in a minimum of two professional development each year.
  12. Serve as back up to other Policy and Program Officers and Senior Policy and Program Officer on financial, adult, dislocated worker, youth, discretionary grants and performance and financial reporting
  13. Performs other duties as assigned.

 

The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

 

Requirements

 

Education

Bachelor’s Degree or equivalent combination of education and experience. 

 

Preferred Qualifications:

Master’s Degree in information management, public policy, or a related field preferred.

Experience in leading a project through all phases, from conception to deployment to testing. 

 

Work Experience 

  • 2-3 years of experience working with federal or state law, or an equivalent combination of education and experience.

  • Experience with information technology, case management systems, and data migration and coordination of large data sets preferred.

  • Experience navigating state and federal law with regard to privacy and personal identifiable information.

  • Direct experience with the Workforce Innovation and Opportunity Act, or its predecessor the Workforce Investment Act.

  • Experience with federal Department of Labor programs and grants preferred.

 

Certifications &/or Licenses

Preferred: Project Management Professional Certification

 

Knowledge, Skills, and Abilities

 

Knowledge of:

  • Principles and practices of public administration, governmental budgeting, supervision, personnel administration, analytical procedures, and modern office management methods and practices.
  • Qualitative and quantitative (statistical) analysis techniques.
  • Principles of data integrity, validity, and reliability of large data sets.

 

Skill in:

  • Technical project management and coordination to ensure project tracking, reporting and completion.
  • Collecting and analyzing large volumes of data and reaching a conclusion supported by research.
  • Analyzing complex problems and identifying alternative actions and solutions.
  • Presenting ideas effectively verbally and in writing.
  • Eliciting information and effectively listening.
  • Use of computers, computer applications, and software.

 

Ability to:

  • Interpret and apply regulatory practices, rules, and policies to factual situations.
  • Gather, interpret, analyze, and evaluate data.
  • Operate with a high degree of ethical and professional obligation.
  • Identify ramifications of decisions, anticipate problems, and take proactive action.
  • Establish and maintain effective working relationships with people of diverse backgrounds, both internal and external to the organization.
  • Work well in a team environment.
  • Meet urgent deadlines with short-turnaround times in a highly political environment.
  • Coordinate longitudinal data collaboration and system building among education and workforce partners, including WIOA core partners (OOWD, Oklahoma Employment Security Commission, Department of Career and Technology Education, and Department of Rehabilitation Services), and other partners, including the Regents for Higher Education, and the State Department of Education.
  • Coordinate common intake efforts among WIOA Core (above) and Required Partners, including but not limited to the Department of Commerce, and the Department of Human Services to identify common data elements for use in state and federal reporting.
  • Negotiate and execute Memorandums of Understanding and data governance documents to assist in data collection and reporting.
  • Assist with data management system maintenance to ensure quality reporting for the State.
  • Assist with the development and creation of policy to support performance and program needs.
  • Evidences a history of demonstrating ethical and professional behavior.

 

Working Conditions:

Normal office working environment; in-state travel required often, out-of-state travel for training and professional development also required on occasion.

 

Physical Requirements:

Normal office working environment.

 

The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodations.

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