Oklahoma Jobs & Oklahoma City Career Search

Sign In
 [New User? Sign Up]
Mobile Version

Assistant Program and System Coordinator

OSU - Oklahoma City

Oklahoma City, Oklahoma 73107
Job Type:
Job Status:
Full Time
  • Employment General
  • Professional (Degree Req)
  • Professional
  • Save Ad
  • Email Friend
  • Print
  • Research Salary

Job Details

OSU – Oklahoma City, located in the heart of Oklahoma City, is looking for a Assistant Program and System Coordinator



Job Summary:


The Assistant Program and System Coordinator is responsible for workforce development initiatives (both programmatic and federal, state, and private grant-based) involving workforce development for the State of Oklahoma.


The individual will work with a variety of state agency leadership, prominent business leaders, and local stakeholders to coordinate workforce development system efforts. The individual will assist with the development of state policies across federal and state programs. Also, the individual will assist with the development of project timelines and monitoring of deadlines.   The Assistant Program and System Coordinator supports and provides internal business continuity as appropriate.


This position requires extensive verbal and written communication skills, a mastery of multi-tasking and prioritizing, the ability to plan and facilitate various meetings, a willingness to travel, an interest in relationship building, and a passion for and commitment to helping create better opportunities for job seekers, supporting talent development for businesses’ needs, and improved economic success for Oklahoma.




Salary:  $40,000-$50,000





Essential Job Functions:

  1.  Engage and facilitate business groups and leaders, agency partners, local partners, and community organizations.
  2. Coordinate, develop, convene, and support committee and subcommittee work of the Governor’s Council for Workforce and Economic Development.
  3. Provide facilitation, mediation, negotiation, and technical assistance across agencies and groups to assist with the development, maintenance, and growth of the workforce development system.

  4. Write and ensure adherence to workforce system and internal policies.

  5. Support in identifying capacity-building needs and develop solutions.

  6. Maintain quality records.

  7. Create and timely submit quality reports and required plans and policies.

  8. Completes all mandatory training and participates in a minimum of two professional development each year.

  9. Performs other duties as assigned.


    The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.




Bachelor’s Degree or equivalent combination of education and experience. Master’s degree preferred.


Preferred Qualifications:

Masters degree.


Work Experience 

  • 2-3 years of experience working with federal, state, or private grants preferred.
  • Experience coordinating programs, statewide initiatives, gaining stakeholder input and interest.
  • Experience in workforce development.


Certifications &/or Licenses

Preferred: Facilitator Certification, Project Management Certification



  • Communication (including Active Listening and being Audience-Centered, orally and in writing)
  • Demonstrated Leadership and teambuilding experience

  • Interpersonal skills and Relationship Building

  • Facilitation and Negotiation (based on an understanding of each partner’s interests and priorities)

  • Development and implementation of internal and external policy and process

  • Visionary capabilities to overcome  barriers to success


Skill in:

  • Project management and coordination.

  • Presenting ideas effectively verbally and in writing through a variety of means

  • Eliciting information and effectively listening.

  • Networking

  • Problem Solving

  • Project Management

  • Multi-tasking

  • General computer applications.

  • Translating information into meaning.


Ability to:

  • Gather, interpret, analyze, and evaluate data.

  • Operate with a high degree of ethical and professional performance.

  • Identify ramifications of decisions, anticipate problems, and take proactive action.

  • Establish and maintain effective working relationships with people of diverse backgrounds, both internal and external to the organization.

  • Work well in a team environment.

  • Meet urgent deadlines with short-turnaround times in a highly political environment.

  • Negotiate and develop Memorandums of Understanding

  • Cultivate partnerships at the local, regional, and state levels.

  • Follow-through.

  • Be positive.

  • Collaborate.

  • Be willing to learn.

  • Be willing to be open, equitable, and transparent.



Working Conditions:

Normal office working environment; in-state travel required often, out-of-state travel for training and professional development also required on occasion.


Physical Requirements:

Normal office working environment.


The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodations.



Apply online at http://jobs.okstate.edu. For further assistance or information, call 945-3206.




Oklahoma State University is an Affirmative Action/Equal Opportunity/E-verify employer committed to diversity. All qualified applicants will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, national origin, disability or protected veteran status. Oklahoma State University campuses are tobacco and vapor-free.


Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.



Powered By


Career Toolbox