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HCCN HIT/QA Project Coordinator

Oklahoma Primary Care Association


Location:
Oklahoma City, Oklahoma
Date:
03/03/2017
Categories:
  • Health Care
  • Government / Civil Service
  • Health Care - Social Services / Mental Health
Oklahoma Primary Care Association
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Job Details

POSITION DESCRIPTION

 

Title:                HCCN HIT/QA Project Coordinator

Classification:Exempt

Supervisor:     Chief Health Information Officer

 

SUMMARY

Under direction of the Chief Health Information Officer: Provides coordination and direct support to Section 330 Community Health Centers (CHCs)/Health Center Controlled Network (HCCN) members for quality improvement and Health Information Technology (HIT) activities including, but not limited to, the collection of HCCN reports, implementation of electronic Health Records (EHRs), coordinating EHR Incentive Program activities; and, participation in state/national meetings related to HCCN Program. Serves as primary contact and coordinates health center preparation for Patient Centered Medical Home (PCMH) recognition. Serve as emergency preparedness/business continuity coordinator.

 

QUALIFICATIONS

  • Degree in Community Health, Public Health, Public Administration or Health Information Technology or equivalent combination of education and experience
  • Two years’ experience in program coordination in community health setting with clinical experience preferred; or two years of project management, quality improvement, compliance, EHR or related health information technology experience.
  • Dependable transportation with current auto insurance and valid Oklahoma driver’s license required for frequent in-state travel
  • Computer competence in Microsoft Excel®, Word®, and PowerPoint® applications
  • Above average verbal and written communication skills
  • Ability to interact with the public
  • Ability to thrive in diverse, multi-cultural environment
  • Highly-qualified candidates will have related experience in a Federally Qualified Health Center (FQHC)

 

DUTIES AND RESPONSIBILITIES

Adoption & Implementation

  • Assist HCCN members with adoption & implementation of EHRs
  • Provide training and technical assistance to HCCN during the adoption & implementation of EHRs
  • Provide supervisor with reports related to the implementation timelines of the HCCN members

 

Meaningful Use of EHRs

  • Ability to assist HCCN members staff with specific EHR software
  • Coordinate statewide activities with staff to expedite collection and input of data into EHR to reach Meaningful Use requirements
  • Maintain contact with EHR vendors, other partner agencies to maximize outcomes
  • Exercise prudent judgment and confidentiality regarding HCCN member data
  • Provide supervisor with periodic reports related to HCCN members reaching Meaningful Use requirements

 

Quality Improvement

  • Ability to assist HCCN Members with Patient-Centered Medical Home (PCMH) Recognition
  • Monitor collection of UDS/HP 2020 Quality Measures
  • Assist HCCN Members with technical assistance for Quality Assurance/Quality Improvement (QA/QI) Programs
  • Assist HCCN members in developing clinical workflows, protocols, and policies to achieve HCCN Grant goals
  • Familiarity with and ability to assists Director of Quality and Performance Excellence and Chief Health Information Officer with specific CQI (e.g., EHR, practice management) software
  • Coordinate statewide activities with staff to expedite collection and input into CQI software to satisfy Bureau of Primary Health Care Requirements
    • Serve as designee to community partner meetings as needed
    • Conduct and coordinate emergency preparedness and health disparities activities; serve as interagency health disparities liaison
    • Assist OKPCA and CHC staff with HIT/EHR information and resources
    • Serve as the OKPCA clinical liaison for member Quality Assurance (QA) programs
    • Research upcoming quality projects and participate in resource development
    • Conduct workflow assessments for member health centers
    • Serve as Workforce Coordinator on Oklahoma Clinician Network (OCN) events
    • Assist CHCs with recognition programs through QA program (e.g., PCMH)
    • Assist HIT Department with initiatives (e.g., Meaningful Use, EHR functionality and adoption)
    • Coordinate special projects and grant related activities as assigned.

 

 

GENERAL ACTIVITIES

 

  • Coordinate special projects and grants as assigned, particularly those related to quality improvement and elimination of health disparities
  • Assist in the development and preparation of grant proposals to federal, state, and other funding sources
  • Provide weekly reports to supervisor as well as periodic reports to federal funding sources as required
  • Disseminate information to membership via all media methods as directed
  • Exercise prudent judgment and confidentiality regarding member information
  • Cultivate a working knowledge of Section 330 of the Public Health Service Act and the federal grants management process
  • Participate in staff development as required to perform job duties
  • Designee for meetings as requested
  • Review/edit submission of reports and monitor timelines
  • Per request may assist staff with prioritization of pending tasks, onsite and/or remote member interaction and determining appropriate response to requests, answer questions regarding OKPCA office procedures, as appropriate, and participation in conference calls and webinars, as appropriate

Physical Requirements

Must be able to:

  • interact with the public; maintain appropriate attire and personal hygiene
  • sit and use a computer for extended periods
  • use the telephone
  • drive an automobile for extended periods of time
  • use stairs when required by location or circumstance
  • use airplanes, trains, and other public transportation as needed
  • file and maintain routine correspondence, documents, regulations, and other program documentation/materials (requires stooping, bending at the knee and raising arms above the chest or head)
  • receive, pick up, store or distribute program material (brochures, booklets, binders, promotional items) that may require lifting in excess of 10 pounds
  • use and file reference material that may be bulky, odd-sized and weigh in excess of 10 pounds
  • attend conferences that may require extended periods of standing and/or sitting
  • attend out of state conferences that may require overnight stays with responsibility for maintaining appropriate personal luggage as well as conference materials that may weigh in excess of 20 pounds

 

 

Job Complexity

Career-Development position within field. Works on problems of moderate scope where analysis of situations or data requires a review of a variety of factors. Exercises judgment within defined procedures and practices to determine appropriate action. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Applies problem-solving skills gained through past experiences to company guidelines.

 

Degree of Work Direction

Normally receives little instruction on day-to-day work, general instructions on new assignments.

 

Role as a Team Member

Contributes to team objectives and outcomes. Consults with senior peers and sometimes upper management on complex projects.

 

Internal/External Contacts

Builds productive internal/external working relationships.

 

Leadership/Supervision of Others

Generally responsible for own work only but may be asked to lead the work of others, which may include people above their grade level, including allocating work, assigning tasks, providing training and guidance; performs work of a similar nature. (Does not have hire/fire and performance management decision authority).

 

Innovation

Suggests new platforms and methods to obtain input from diverse voices into development of OKPCA's priorities. Constantly seeks new ways to best engage with partner organizations. Always seeking most effective means to convey OKPCA's messaging to our audience. Demonstrates out of the box thinking. Connects ideas and concepts in innovative ways.

 

Language Skills

Fluency in written and spoken English required.

 

Travel Required

In-state and out-of-state travel may be required for this position. Must possess valid Oklahoma driver license and provide proof of insurance. Must be able to drive a motor vehicle safely and use a seat belt when in operation. Mileage and travel expenses are reimbursed per OKPCA policy.

 

Work Environment

 

Team

OKPCA is a team-oriented organization; a tight-knit group of professionals committed to both the mission and to enjoying their jobs. Respectful interpersonal relationships, a fun team dynamic, and a passion for advancing the cause of community health centers are equally critical components of the work environment.

 

As a subject matter expert, employees are expected to partner as needed with the communications & marketing department to develop messages, objectives and/or communications tools to reach OKPCA's members and other target audiences.

 

Work Site

Duties will be performed in both an office setting and out in health centers.

 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit behind and use a computer, talk, hear, and be able to operate general office equipment. This individual is also required to stand, walk, and reach during events.

 

Statement of OKPCA Practices

OKPCA is committed to continuous internal quality improvement practices. We work in a fast moving, ever changing environment in which management and staff strive to create constantly improving quality. OKPCA places a high value on member relations and is a dynamic, team-oriented organization.

 

OKPCA is a smoke free, drug free workplace. We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, gender, age, sexual orientation, national origin or disability. OKPCA expects employees to be culturally competent, with the ability to interact positively with people who do not look like, talk like, think like, believe like, act like, and live like they do.

 

General Statement

Oklahoma Primary Care Association (OKPCA) is a private, 501(c)(3)-membership organization of Oklahoma’s “safety-net” primary care providers. Our mission is to strengthen access to affordable community-based health care through advocacy, education and technical assistance. Our membership primarily includes the federally qualified health centers (FQHCs) and Look-Alikes as well as Indian Health Centers, and community clinics with similar missions and governance.

 

Apply

To complete an application, please go to our website at www.okpca.org and click on “OKPCA is hiring!” on the main page.  Locate the HCCN HIT QA Coordinator job description and follow the instructions on how to apply.  We look forward to hearing from you.

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