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Human Resources Payroll Specialist

OSU - Oklahoma City

Oklahoma City, Oklahoma 73107
Job Type:
Job Status:
Full Time
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Job Details

 OSU – Oklahoma City, located in the heart of Oklahoma City, is looking for a Human Resources Payroll Specialist.



Job Summary:



Responsible for accurate and timely input for biweekly, monthly, adjunct, and supplemental payrolls. Sets up new hires into appropriate positions and accounts. Create online Employment Actions to ensure payment as well as all other payroll changes. Files, scans and organizes documents for the payroll function. Provides accounting reconciliation for labor and benefit distributions. Maintains an organized and efficient personnel recordkeeping system. 




Essential Job Functions:



1. Collects and processes new hire paperwork and verifies all employees through the E-Verify system.


2. Sets up new employees and processes employee changes via the online Employee Action system. Responsible for the maintenance of the payroll system including creating, editing, and setting up new position numbers in the HRS system.

3. Responsible for all payroll functionality. Monitor the biweekly timesheets and monthly absence/leave reports. Responsible for accurate and timely input for biweekly, monthly, adjunct, and supplemental payrolls with accuracy.

4. Responsible for the adjunct payroll including end of semester reconciliation. Assists new and returning adjuncts with employment documents during In-Service orientation each semester 

5. Provides training for new employees and supervisors how to use the payroll system in addition to answering all questions about past, present and future checks and W-2’s.

6. Processes changes to payroll for leave corrections, timesheet corrections and staff compensation as needed.

7. Processes Exception to Normal Pays.


8. Updates and maintain spreadsheets of biweekly and monthly employees to ensure the labor and benefit distribution is accurate.

9. Maintains all documents for Grants for audit purposes.


10. Files, scans and organizes personnel documents for the payroll function. Helps maintains an organized and efficient personnel recordkeeping system.  

11. Processes informational requests, such as employment verifications.


12. Performs audits for timekeeping records

13. Provides data relating to payroll and account reconciliation


Rate of Pay: $11.66 per hour







Associate Degree or equivalent related experience with some college

Preferred Qualifications:

• Bachelor’s Degree
• Experience working in Human Resources department


Work Experience: 

Three years experience in an office support position.  Two years experience in a customer service position.

Knowledge, Skills, and Abilities: 

Ability to handle multiple task and prioritize effectively

High degree of integrity; ability to work in a sensitive, highly confidential and professional environment

Must be adaptable to performing under moderate levels of stress, imposed by frequent deadlines, peak workloads and public/student contact.

Ability to communicate diplomatically, clearly and effectively, both verbally and in writing to exchange information, give/receive instructions and respond to inquiries appropriately.

Strong interpersonal skills and sensitivity to a multicultural environment in an effort to work and communicate effectively with all students, faculty, staff and community partners.

Demonstrated knowledge of office technologies including but not limited to: office computers, fax machines, scanners, internet, Microsoft Office (Word, Excel, Access, PowerPoint, Outlook).

Accurate typing/data entry skills and demonstrated ability to work with attention to detail.

Ability to work independently and also collaborate within a team environment.

Exhibit problem solving skills beyond a set of instructions and adapt to changes when necessary.

Ability to make appropriate recommendations based on logical and justifiable reasoning.

Ability to use analytical and critical thinking skills to interpret written policies and procedures.

Passion for assisting customers and representing the OSU brand with positivity and professionalism

Evidences a history of demonstrating ethical and professional behavior


Working Conditions:

Work will be performed in an office environment with a significant amount of public contact, in person, by telephone and via email.


Physical Requirements:

Duties require extended periods of sitting, standing, talking, listening and computer usage


Apply online at https://jobs.okstate.edu

For questions about applying call 405-945-3206


Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.




Oklahoma State University is a modern land-grant system of interdisciplinary programs that prepares students for success. OSU is America’s Brightest Orange. Through leadership and service, OSU is preparing students for a bright future and building a brighter world for all. As Oklahoma’s only university with a statewide presence, OSU improves the lives of people in Oklahoma, the nation, and the world through integrated, high-quality teaching, research, and outreach. OSU has more than 37,000 students across its five-campus system and more than 25,000 on its combined Stillwater and Tulsa campuses, with students from all 50 states and around 120 nations. Established in 1890, OSU has graduated more than 240,000 students to serve the state of Oklahoma, the nation and the world.



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