The Oklahoman

Oklahoma Jobs & Oklahoma City Career Search

21 days old
2017-10-272038-01-18

Office Assistant

Oklahoma City, Oklahoma 73107
  • Job Type
    Contract
  • Job Status
    Seasonal

 

Job Function:

Performs a variety of office management and clerical duties, including data collection and record keeping, and updates and maintains Talent Search online media sites. Courteously greets walk-in office guests and works with participants as needed. Encourages participants to continue in and graduate from secondary education and enroll in post-secondary education or reenter programs of education.  

 

Pay Rate: 

$9.83 hourly 

 

 

Essential Job Functions: 

  1. Personally greet and assist Talent Search current and potential participants, adult students, and veterans.
  2. Design and produce forms required for the effective functioning of the program as assigned by the Director.
  3. Create and maintain individual participant files for program participants.
  4. Enter/Update data from individual files in the database on a regular basis.
  5. Create and maintain tracking database of yearly graduates.
  6. Maintain organization of office supplies, materials, and records and inventory of equipment.
  7. Schedule/arrange yearly campus visits for the target schools and cultural/rewards activities.
  8. Schedule vehicle for monthly visits and rooms for campus workshops.
  9. Produce, copy, and organize workshops materials.
  10. Responsible for quarterly newsletter
  11. Generate monthly reports of demographic data and participant activities.
  12. Prepare mailings for recruitment and other program purposes.
  13. Assist the Director with time sheets and other record-keeping requirements.
  14. Keep minutes of staff meetings and attend special training workshops as assigned by the Director.
  15. Ensure the confidentiality and security of participant records.
  16. Help with the transportation and supervision of students at program events.
  17. Attend all mandatory training plus the minimum of two professional development per year.
  18. Handle primary office communications.
  19. Performs other duties as assigned.

 

The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

 



 


Requirements

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Education:

  • High school diploma or GED

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Work Experience:

  • Minimum of six months’ experience working in a customer service environment
  • Minimum of one year working in a secretary/administrative support position

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Preferred Qualifications:

·         Experience with federal grant programs

·         Experience with disadvantaged youth

·         Experience working with diverse cultures

·         Earned associate’s degree or higher college degree

·         Experience as a bilingual English/Spanish speaker and interpreter/translator

·         Experience working in an educational environment

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Knowledge, Skills, and Abilities:

  • Strong secretarial and clerical/administrative support skills
  • Excellent communication and customer service skills
  • Ability to handle confidential information discreetly
  • Ability to utilize word processors, databases and spreadsheets
  • Strong working knowledge of Microsoft Office applications - Microsoft Word, Excel, Publisher, and Power Point
  • Proficient use of current technology, including all office machinery and related equipment
  • Strong organizational and interpersonal skills
  • Must be able to prepare professional correspondence, using proper grammar and spelling
  • Must be able to cooperate with others and have a positive attitude toward staff, faculty, students and the public
  • Able to create and maintain Web and social media sites
  • Evidences a history of demonstrating ethical and professional behavior

The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

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Working Conditions:

  • Normal office working conditions
  • May be occasional changes in work schedule due to participation in public relations, outreach, student advisement, and other campus activities.

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Physical Requirements:

  • Normal physical requirements
  • Occasionally required lifting of up to 25 pounds

 

The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodations.

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Apply online at http://jobs.okstate.edu. For further assistance or information, call 945-3206.

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Office Assistant

OSU - Oklahoma City
Oklahoma City, Oklahoma 73107

Share this job

Office Assistant

OSU - Oklahoma City
Oklahoma City, Oklahoma

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