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Payroll Analyst

First Fidelity Bank


Location:
Oklahoma City, OK
Date:
06/26/2017
2017-06-262017-07-25
Job Code:
487
Categories:
  • Human Resources / Recruiting
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Job Details

Careers - First Fidelity Bank N.A.

Payroll Analyst

Location: Corporate
Department: Human Resources
Specific Hours: M-F 8am-5pm
Avg. Hours (Per week): 40
# of openings: 1
Type: Full-Time
FLSA Status: Exempt
Travel:

Description

SUMMARY

The Payroll Analyst is responsible for managing all aspects of payroll, including the processing of payroll for employees in Oklahoma and Arizona, journal entry preparation, general ledger balancing, payroll account reconciliations, manual check reconciliations, benefits billing reconciliation, and payroll audit preparation. This is an excellent opportunity for a highly motivated self-starter who is gifted at problem-solving, pays great attention to detail, is deadline oriented, and an expert at using payroll systems and Excel. The successful candidate must have excellent analytical ability to gather and summarize data for reports, as well as to identify solutions to various accounting problems. The individual must maintain a high level of confidentiality while preparing and processing all data related to the payment of payroll and incentives. Job applicants should provide a current resume/CV.

PRIMARY DUTIES/RESPONSIBILITIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Payroll Accounting

  • As a member of the Human Resources Department, must be able to maintain a cooperative and productive working relationship with the Accounting Department and provide ongoing assistance.

  • Processes payroll accounting data into the general ledger accounting system in an accurate, timely manner including budget revision and journal entries.

  • As it relates to payroll accounting, prepares account reconciliation, account monitoring, data maintenance, report preparation, technical assistance, financial assistance, budget assistance, and quality assurance. Conducts billing reconciliation and ensures benefits invoicing is accurate. Examines and solves all reconciliation irregularities.

  • Works with the Accounting Department on the annual salary and benefits budgeting for the Bank. Assists with completing the year-end and end-of-quarter closing of payroll information for reporting.

  • Interfaces with internal and external auditors, providing information and documentation as required.

Payroll Administration

  • Takes lead responsibility for managing the day-to-day operations of payroll administration including time reporting, employee data capture, and payroll processing. Ensures timely and accurate calculation and delivery of employee pay and incentives, including base pay, overtime, shift differentials, commissions, bonuses,

  • Responsible for changes in tax status, direct deposit, benefits deductions, child support orders, garnishments, tax levies, terminations, etc. Audits data inputs for accuracy and makes any necessary corrections.  

  • Directs computation of pay according to company policy and state/federal regulations, including payroll deduction approval. Ensures that all federal, state, and local taxes, Social Security contributions, contributions to employee benefit programs and other deductions are withheld from individual paychecks.

  • Ensures compliance with the FLSA overtime regulations, including proper classification of employees as exempt or non-exempt from overtime regulations.

  • Coordinates timekeeping and payroll systems, including systems upgrades. Assists in training new hires and managers on how to use the timekeeping system and responds to employee questions. Maintains paid time off accruals and unpaid leaves of absence.

  • Maintains the payroll calendar. Follow ups and communicates with managers and employees on unapproved timecards weekly and on-going to ensure the payroll cutoff deadlines are met.

  • Analyzes payroll reports and ensures payroll and manual checks are calculated in accordance with all applicable requirements.

  • Answers employee and manager queries promptly, via telephone or email communications by identifying the issue, researching problems, troubleshooting root cause, and taking corrective actions in order to ensure accurate payroll and high customer satisfaction.

  • Primarily responsible for proper maintenance of payroll records in keeping with the company’s record keeping policy and federal and state regulations.

  • Analyzes current payroll processes and make recommendations for best practices identifying areas of improvement. Conducts research and sets protocol to ensure compliance with employment and tax laws/regulations.

Benefits

  • Assists the Human Resources Generalist(s) with administration of employee benefit plans including medical, dental, 401(k) and retirement plans. Ensures benefits invoicing is accurate.

  • Receives data files, reconciles reports, and distributes funds to third party administrator for 401(k) contributions and 401(k) loan payments.

  • Provides data for nondiscrimination testing and benefits plan audits.

HR and Payroll Reporting

  • Develops HR metrics reporting and special reports as required by management.

  • Works closely with the Director of Data Analytics to deliver effective reporting and analytics on all aspects of the Bank’s compensation program.

Compensation Administration

  • Supports senior leadership in the planning and administration of the annual compensation review process for market increases, merit increases, and bonuses.

  • Works with outside compensation consultant to maintain ongoing benchmark analyses and assists with the administration of variable compensation programs.

  • Provides compensation data for participation in salary studies/surveys and provides detailed and summary reports for senior management as needed. Uses job and data comparisons to identify anomalies and suggest salary adjustment recommendations.

  • Assists HR Generalists in maintaining the job description library and consults with managers on the creation and updates to job descriptions.

  • Works with Human Resources leadership team to develop and provide HR analyses and metrics to track and improve policies, practices, and operations related to compensation.

QUALIFICATIONS

EDUCATION REQUIREMENTS:

  • Bachelor’s degree in Accounting, Finance, or other business related field with minimum of 18 credit hours in accounting. Must have knowledge of generally accepted accounting principles (GAAP), budgeting and of general ledger and payroll operations.

  • Work toward achieving APA Certified Payroll Professional designation or a Licensed Payroll Certification Specialist through the NACPB.

WORK EXPERIENCE REQUIREMENTS:

  • Minimum of 18 months of work experience in the area of human resources, payroll administration or compensation management with business analysis experience.Experience in banking preferred.

  • Experience should demonstrate the ability to reconcile accounts, knowledge of payroll, and use MS Excel pivot tables.

  • The equivalent combination of education and/or work experience may be substituted for the stated minimum experience qualifications.

OTHER REQUIREMENTS (SKILLS, ABILITIES, CHARACTERISTICS):

  • Highly proficient computer skills with the ability to effectively utilize the Bank’s current software programs (Paycom, Jack Henry). Highly proficient in Microsoft Excel and HRIS/Payroll systems, including advanced reporting capability.

  • In-depth knowledge of multi-state payroll processes, payroll regulations, payroll systems and tax reporting.

  • Knowledge of financial budget account analysis, tracking, and reporting.

  • Excellent interpersonal and communication skills, both written and oral. Must be a team player with excellent communication skills.

  • Ability to work with detailed information in an efficient and accurate manner, while meeting critical deadlines.

  • Excellent organizational and problem solving skills with the ability to manage multiple tasks in a timely and efficient manner.

  • Ability to analyze business and technical processes and determine ways for efficiency.

  • Ability to maintain payroll and personnel data in strict confidence.Must be able to deal with difficult, sensitive, and confidential issues.

ADDITIONAL INFORMATION

SUPERVISORY RESPONSIBILITY: None

WORKING CONDITIONS & PHYSICAL REQUIREMENTS: Normal office activity and environment.

AA/EOE M/F/D/V MEMBER FDIC




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