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Relocation Coordinator (Administrative Assistant)

Loves


Location:
Oklahoma City, OK
Date:
09/21/2017
2017-09-212017-10-21
Job Code:
 96101
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Job Details

Relocation Coordinator (Administrative Assistant)

Relocation Coordinator (Administrative Assistant)

Location:  Oklahoma City, OK, US, 73120

Req ID: 96101

BASIC PURPOSE: The primary purpose of this position is to support field personnel with relocation of field employees, travel arrangements, processing of hotel invoices and employee expenses.   This position will support field services, initiatives and events.

 

MAJOR RESPONSIBILITIES:

  • Phone and e-mail support from vendors and field employees
  • Process hotel invoices and follow up of outstanding accounts
  • Reconcile hotel statements
  • Follow up on unpresented checks
  • Assist with relocation of employees
  • Process employee expenses
  • Organize flight, hotel, and car rental reservations using online booking tools
  • Updating spreadsheets
  • Maintain and update intranet documents.
  • Assist the Training Administration Supervisor
  • Administrative duties (printing, filing, CD and DVD duplication, mailing, document shredding, etc.)
  • Shipping and receiving duties
  • Other duties assigned as needed

     

    EDUCATION AND EXPERIENCE:

  • Education:
    • HS Diploma or equivalent required
  • Experience:
    • 12 months account payable or administration experience required
    • Experience in processing invoices and employee expenses
    • Experience in making travel arrangements

       

      SKILLS AND PHYSICAL DEMANDS:

  • Skills:
    • Intermediate to advanced proficiency across MS Office suite to include Outlook, Word, Excel & PowerPoint
    • Data entry
    • Ability to respond to requests or inquiries in a timely manner
    • Ability to manage numerous demands in a fast-paced environment
    • Attention to detail and ability to manage time effectively
    • Excellent verbal and written communication
    • Ability to work independently
  • Typical Physical Demands:
    • Ability to work a flexible schedule
    • Must possess a valid US driver’s license.
    • Requires prolonged sitting, some bending and stooping.
    • Occasional lifting, pushing and pulling up to 50 pounds.
      • Manual dexterity sufficient to operate a computer keyboard and calculator.
      • Requires normal range of hearing and vision.

Job Function(s): Administrative

Clean Places, Friendly Faces. It's been the guiding principle at Love's for more than 50 years, and it's leading us into the future. We're passionate about serving drivers with clean, modern facilities stocked with plenty of fuel, food and supplies. Love's has two primary kinds of stores. Our 'Country Stores' are fueling stations with a convenience store attached. The larger 'Travel Stops' are located on interstate highways and offer additional amenities such as food from popular restaurant chains, trucking supplies, showers and more. 

The Love's Experience

Love’s was founded in 1964 on the values of integrity, customer focus, strong work ethic, innovation and perseverance. We are looking for these in every person we hire. No matter what job you do for Love’s, your commitment these values will not only continue our legacy of growth, it will also ensure your successful career.


Nearest Major Market: Oklahoma City
Nearest Secondary Market: Oklahoma

Job Segment: Accounts Payable, Secretary, HR, Shipping and Receiving, Administrative Assistant, Finance, Administrative, Human Resources, Operations

Taking care of our customers and taking care of our people every day!

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