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Assistant Financial Officer

Oklahoma City, Oklahoma 73107
  • Job Type
  • Job Status
    Full Time
  • Shift
    1st Shift


Position Summary:

The Assistant Financial Officer will provide shared services assistance between the Financial Policy & Program Officer and the Budget Officer in the day-to-day activities required to maintain fiscal and management accountability at the state and local levels. The Assistant Financial Officer will provide financial support in the Oklahoma Office of Workforce Development’s budget and fiscal processes to ensure the timely and appropriate use of funds associated with the financial and administrative regulations as published by the U.S. Office of Management and Budget. The Assistant Financial Officer shall be tasked with processing procurement requests and working with the financial and procurement staff to accomplish the goals and needs of the Office of Workforce Development.


About the Office:

 The Oklahoma Office of Workforce Development (OOWD) houses the statewide workforce development initiative, Oklahoma Works, and is the administrative entity for the federal Workforce Innovation and Opportunity Act (WIOA) for the State of Oklahoma, and administrator of Title I funds to support programs for Adults, Dislocated Workers, and Youth. The Office supports the work of the Governor’s Council for Workforce and Economic Development to align education and training with businesses’ needs so that more Oklahomans can achieve the American Dream, and Oklahoma’s businesses can have the talent they need to grow. Strategies for workforce development include increasing educational attainment of all Oklahomans, and providing work-based learning opportunities, including apprenticeships and internships, for students and workers both youth and adults.




OOWD/Oklahoma Works is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities.

Essential Job Functions:  


  1. Routine completion of general office administration, including:
    1. processing travel for the division,
    2. completing registrations for meetings and events, and,
    3. small-scale purchasing for the division.
  2. Processing reimbursements, developing and reviewing state and local contracts for alignment with sound federal financial principles, developing Requests for Proposals, developing Memorandums of Understanding, and, preparing and processing invoices.
  3. Assist with ensuring fiscal integrity and compliance with federal and state regulations by monitoring Local Workforce Board’s/Fiscal Agent’s fiscal management systems.
  4. Assist with the maintenance of working budgets, including funding from various sources
  5. Assist in the development of policies and procedures that will ensure WIOA financial management and stability.
  6. Assist in preparing financial information necessary for accurate quarterly financial reports, as required by the U.S. Department of Labor, Employment and Training Administration.
  7. Assist with the coordination of the overall fiscal management of all grants at the local level.
  8. Provide technical assistance and training of the Grants system to internal/external customers to ensure the ability to navigate and process task within the system.
  9. Assist with monitoring, analyzing, and evaluating LWDB financial transactions.
  10. Ensure use implemented techniques to maximum capacity to benefit participants and program deliverables.
  11. Assist with the conducting of quality control over the fiscal monitoring system:
  12. Assist with the development of fiscal monitoring tools, annual monitoring schedules, and policies that relate to monitoring. 
  13. Review and evaluate monthly expenditures and quarterly fiscal reports on the local level.
  14. Assist with the preparation of quarterly financial analysis on the local level.
  15. Complete all mandatory training plus a minimum of two professional development trainings per year.
  16. Performs other duties as assigned.


The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.



Minimum Qualifications:





An associate degree in accounting, finance or business. A combination of education and work experience will also be considered.



Work Experience:

Candidates must have previous experience in accounting, financial management, or a related field. 



Skills, Knowledge, Abilities Required:


  • Financial principles and practices
  • Government and/or grant accounting
  • Familiarity with Auditing and financial monitoring
  • Internal Controls processes and procedures
  • Microsoft Office applications


  • Problem solving
  • Customer Service
  • Time management
  • Critical thinking, analytical and technical skills
  • Communication, including orally, written, and interpersonal
  • Organization
  • Detail-oriented with a high sense of accuracy


  • Analyzing financial data, preparing budgets and financial reports
  • Follow projects through to completion
  • Working independently, as well as in teams
  • Multi-tasking and handing competing priorities and customer requests
  • Working under pressure and meeting deadlines
  • Taking initiative to solve problems
  • Good judgment to escalate problems when necessary
  • Passion for assisting customers and representing the OSU brand with positivity and professionalism
  • Evidences a history of demonstrating ethical and professional behavior



Preferred Qualifications:

Bachelor’s degree in accounting, finance, or business.

Working Conditions:


  • Work will be performed in an office environment with a significant amount of public contact, in person, by telephone and via email. 
  • May require instate and out of state travel.


Physical Requirements:

  • Duties require extended periods of sitting, standing, talking, listening and computer usage.
  • Ability to lift up to 25 pounds


The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodations.


Posted: 2019-08-23 Expires: 2038-01-18

Oklahoma State University is a modern land-grant system of interdisciplinary programs that prepares students for success. OSU is America’s Brightest Orange. Through leadership and service, OSU is preparing students for a bright future and building a brighter world for all. As Oklahoma’s only university with a statewide presence, OSU improves the lives of people in Oklahoma, the nation, and the world through integrated, high-quality teaching, research, and outreach. OSU has more than 37,000 students across its five-campus system and more than 25,000 on its combined Stillwater and Tulsa campuses, with students from all 50 states and around 120 nations. Established in 1890, OSU has graduated more than 240,000 students to serve the state of Oklahoma, the nation and the world.

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Assistant Financial Officer

OSU - Oklahoma City
Oklahoma City, Oklahoma 73107

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