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Financial Aid Scholarship Specialist

Oklahoma City, Oklahoma 73107
  • Job Type
  • Job Status
    Full Time
  • Shift
    1st Shift, Rotating, Weekends, After School

Job Function:

The Scholarship Specialist position will serve as the campus expert on all institutional and external tuition waiver and scholarship awards and is directly responsible for processing internal and external tuition waivers and scholarships such as Tribal, Oklahoma’s Promise, OSU-OKC Foundation scholarships, and the Oklahoma State Regents.  Selected candidate will work closely with the state regents, private agencies, high schools, tribal agencies, OSU-OKC Foundation, Business Office, and Division Heads (administrative assistants) and would serve as Co-Chair for the Scholarship Committee.  This position will also serve as backup for Financial Aid Specialists during times of absences and/or lunch periods.

Pay Rate: $14.31/hr.


Essential Job Functions:

  1. Serves as the initial contact for students/parents with scholarship questions
  2. Serves as Co-Chair of the OSU-OKC Scholarship Committee
  3. Processing applications and forms necessary for receipt of scholarship funding.
  4. Responsible for reconciling funds received for tribal, state, and private sources. Reconciliation may be on and individual or fund basis.
  5. Works with academic divisions to process institutional aid offers.
  6. Establishes new and updates existing procedures used in daily job requirements.
  7. Develop/maintain working knowledge of federal aid guidelines governing coordination of student resources with federal aid.   
  8. Responsible for updating procedures, when necessary, to ensure consistency with changes in federal, state, and institution guidelines.
  9. Participates in seminars or public relations events relative to Scholarships.   
  10. Will serve as a back up to the Customer Service Area as needed.
  11. Completes all mandatory training plus two professional development each year.
  12. Performs other duties as assigned.


The duties listed in this job description are only illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.  


Minimum Qualifications:



High School Diploma or equivalent


Work Experience:
Applicant must have a minimum of two years’ experience in post-secondary Financial Aid administration with an emphasis in Scholarship processing.


Knowledge, Skills, and Abilities:

  • Ability to handle multiple task and prioritize effectively
  • Comprehensive knowledge of federal guidelines governing the coordination of institutional, state, or private aid in conjunction with federal aid
  • Demonstrated abilities of identifying and resolving over awards resulting from addition of private, state, or institutional scholarships to student aid packages.
  • High degree of integrity; ability to work in a sensitive, highly confidential and professional environment
  • Must be adaptable to performing under moderate levels of stress, imposed by frequent deadlines, peak workloads and public/student contact.
  • Ability to communicate diplomatically, clearly and effectively, both verbally and in writing to exchange information, give/receive instructions and respond to inquiries appropriately.
  • Strong interpersonal skills and sensitivity to a multicultural environment in an effort to work and communicate effectively with all students, faculty, staff and community partners.
  • Demonstrated knowledge of office technologies including but not limited to: office computers, fax machines, scanners, internet, Microsoft Office (Word, Excel, Access, PowerPoint, Outlook).
  • Accurate typing/data entry skills and demonstrated ability to work with attention to detail.
  • Ability to work independently and collaborate within a team environment.
  • Exhibits problem-solving skills beyond a set of instructions and adapt to changes when necessary.
  • Ability to make appropriate recommendations based on logical and justifiable reasoning.
  • Ability to use analytical and critical thinking skills to interpret written policies and procedures.
  • Passion for assisting customers and representing the OSU brand with positivity and professionalism
  • Evidences a history of demonstrating ethical and professional behavior


Preferred Qualifications:
Associate’s Degree preferred


Working Conditions:

  • Must be able to work a flexible schedule to include some evenings and weekends in an often times busy and noisy environment.
  • Work performed in an office environment with a significant amount of public contact, in person, by telephone and via email. 

Physical Requirements:

  • During peak, enrollment and processing periods must be able to handle high volume of phone calls and student inquiries.
  • Duties require extended periods of sitting, standing, talking and listening and computer usage.
  • Must be able to lift 25 pounds

The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodations.


Apply online at  If you have, any questions please call 405-945-3206.


Oklahoma State University is an Affirmative Action/Equal Opportunity/E-verify employer committed to diversity. All qualified applicants will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, national origin, disability or protected veteran status. Oklahoma State University campuses are tobacco and vapor-free.


Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.


Posted: 2019-10-16 Expires: 2038-01-18

Oklahoma State University is a modern land-grant system of interdisciplinary programs that prepares students for success. OSU is America’s Brightest Orange. Through leadership and service, OSU is preparing students for a bright future and building a brighter world for all. As Oklahoma’s only university with a statewide presence, OSU improves the lives of people in Oklahoma, the nation, and the world through integrated, high-quality teaching, research, and outreach. OSU has more than 37,000 students across its five-campus system and more than 25,000 on its combined Stillwater and Tulsa campuses, with students from all 50 states and around 120 nations. Established in 1890, OSU has graduated more than 240,000 students to serve the state of Oklahoma, the nation and the world.

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Financial Aid Scholarship Specialist

OSU - Oklahoma City
Oklahoma City, Oklahoma 73107

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